It’s amazing how many things I thought of once I started writing this list, which is by no means an exhaustive list – and there will be many things I could add to it – but for today here is an A-Z of wedding stationery to help you with your planning.
Activity Packs: Treat younger guests to a beautifully coordinated activity pack on the day to keep them occupied during speeches and give mum & dad a break!
Bespoke: If looking for something a bit more unique, be sure to find a designer by recommendation who specialises in this sort of work, it can be very time consuming and not all stationers will be able to create all different types of design.
C Catering: Do your invites need to include the option for menu choices? Be sure to allow enough time for this when stating the RSVP date. Find out if your stationer can accommodate printing these on your daytime stationery too. And remember you need to have a menu tasting before confirming the meal choices, it all takes extra time.
DJ: Does your DJ have the option for guests to choose songs for the evening reception? Be sure to include this info on your RSVP cards.
E Embellishments: Are your invites heavily embellished? Remember to allow for this when posting them out, it will cost you more than a standard stamp, are they protected enough in the post? Nothing worse than arriving in a flimsy or damaged envelope.
Favours: It can finish your table settings beautifully to have your beautiful decorated favour boxes to match the rest of your stationery. It’s all in the detail!
GGuest Book: You don’t have to have a traditional ‘book’ for your guests to leave you messages, there are lots of ways you can get your guests signing, maybe a large signing board with a photo, signing snapshots from the photo booth, a wishing tree. Be creative.
Honeymoon: Struggling for ideas when guests ask what to buy you? Why not use a fun rhyme to ask for donations towards your honeymoon? See here for more ideas.
Inviting: Your invites truly set the scene for your special day so make it count. Invite your guests in a way they will remember forever. Get them excited about your big day from the beginning.
J June: It used to be one of the most popular months to get married but anything goes these days. If you are getting married in a popular month, such as summer holiday season be sure to book your suppliers far enough in advance, and prepare to wait a little longer for them to get back to you during these busy periods too.
K Keepsakes: It’s lovely to have something from your stationery you can remember after the big day, order yourselves a spare invitation or Order of Service to add to your memory box.
Lettering: It’s all the rage, have your stationery carefully hand written or signage for the venue carefully hand drawn by a reputable supplier.
Marriage: Whatever you do, don’t forget what this day is all about. It’s about the 2 of you, together forever, sometimes that can get a little bit lost in the planning!
N Name change: Remember when giving your stationer your seating plan details that the tiny detail of your new married name (if relevant) needs to be taken into account! It amazes me how many couples forget about this when preparing their seating plans.
O Order of Service: Not essential but particularly helpful if you are having a church wedding, check with your church if they have a template you can use if having them specially made, equally useful to note if having a ceremony at the venue, a framed Order of the day to match your seating plan can give your guests a little guidance to what happens when, and looks beautiful too.
Planning: Ask your stationer if they have any way of helping you keep everything organised? I send out a free spreadsheet to contain all the info you might need in relation to your guest list and responses.
Quotes: Find some lovely quotes that are relevant to both of you to use on your table stationery, it looks so lovely and makes it all the more romantic (or funny if that is more your style). It really adds both your personalities to the proceedings.
RSVPs: If you are having these sent back to you by post, do you need to provide your own envelopes or are they included in the cost of your invites? Something for you to consider. Allow plenty of time for the RSVP date to overlap/you to alter your guest list if needed.
Seating Plan:Don’t waste hours figuring this out from the beginning of your wedding planning journey. Your time is valuable, wait until the RSVPs have been returned and you have a better idea who is actually attending, it could save you a lot of stress.
T Tradition: The age-old tradition of invites being addressed from the bride’s parents is long gone. Some couples still do this, but it stemmed from the parents being the ones who paid for everything, and these days that often is not the case. Make sure your wording in your invites reflects both your personalities and feels right for you both. There are many options out there. Here are examples of the wording used my some of my lovely couples.
U Underestimating: Don’t be fooled into thinking that needing to send invites 4 months before means you only need to sort them a couple of weeks before that, this is often not the case and disappointment can cause additional delays and stress. Allow more time for this than you may think you need, a good stationer will advise on realistic timescales and not offer empty promises.
V Value for money: Good work ain’t cheap, cheap work ain’t good! Be sure to check what you are getting for your money before booking to get something made that looks too good to be true, and make sure you have seen the work first hand as well. (a good clue is don’t opt for anyone who spells it stationary…)
Wedding Party: Have your VIPs, eg parents, bridesmaids and best man all been included on the invite list?
X Xtras: Have you considered everything you need in the costs quoted for your stationery? Guest names or other additional printing, spare invites, personalised menus, addressed envelopes, delivery to your home address or the venue on the big day if relevant? Be clear what is included and what is additional to your quote.
Yonks: Be a little wary of any supplier who seems to take an age to get back to you, yes they may be busy but you deserve to be made to feel as though you and your big day are important to them.
Zilla: Keep calm, count to ten and don’t unleash Bridezilla (more tips about that here) if anything doesn’t go to plan. Always keep in contact with a supplier if you have any doubts, they will be happy to reassure you if they are worth their salt.
I have been asked these questions so many times over the years, so here is a quick guide to 10 things you really should think about once your venue is booked, before you seek out a supplier or confirm your wedding stationery booking. Some of them may be questions specific to your supplier, in which case don’t forget to ask them before you go ahead and book!
You will be asked this question a lot as you visit wedding fayres and make enquiries with suppliers, but it’s not just about when you get married.
For a wedding stationer, they will need to know when you want to send your invites. You may be a little hazy on this, it’s not as simple as ‘4-6 months before the wedding’, if you have a wedding in the school holidays, or mid-week for example.
Have a think about when you would feel comfortable requesting your RSVPs back by. If you can trust your guests to reply quickly, great!
But if you think it may take a while then allow extra time and work backwards from there. Often for a summer wedding I would be preparing invites to go out in January, but they might have been booked in for as much as 18 months by then, so don’t take too long to decide if you have found someone you really want to work with.
Here is another helpful blog post about just how long it can take to make up elegant, handcrafted wedding invitations like the ones available in my portfolio.
2. Invitation Styles & Colours
Do you know what kind of style of invitation you want? Have you seen a design somewhere that made you ‘ooh’?
Does it reflect anything else about your day, such as the kind of venue, any theme you want to follow, or do you just LOVE it?
There is no right answer here but they are things to consider if you really want to wow your guests with the storytelling of your big day from the beginning. It is worth considering if you will need your chosen colours to be incorporated in some way too.
There are many ways this can be done but it will depend on how your chosen supplier works.
3. Your guest list – Daytime and Evening guests
Have you started on your guest list already?
Usually you will have some idea before booking your venue, but this can often change along the way, for lots of reasons.
Remember as you begin to sketch this out that it can be helpful to have some flexibility, and be aware that not every person on your first list will necessarily be able to make it to your big day.
If you are having a separate evening ‘do’ you can always bump up any chosen guests if those ‘decline’ messages do make an appearance. This can all help with number 4 too…
4. How many?
When working out how many invites you need, to get a more tailored quote, remember one vital thing: If you have 100 guests, you don’t need 100 invites.
Usually it works out around 2/3rds of that number as a rough guide (one per household). Also, it’s worth remembering, for the evening guests, to make a separate headcount in the same way, rather than the final number of guests (you already invited the daytime guests so no need to send them anything more!)
And however much of a sales tactic this sounds like (it really isn’t), always allow a little room in your budget for spare invitations. Whether you think you will need them or not, it really is a good idea to add a few on just in case.
You can leave the name part blank and then just fill them in yourself as you go, it would be a disaster if you needed them on a quick turnaround (more often than not) after all the trouble you went to for the perfect invites, only to find out your supplier can’t fit them in due to other weddings.
5. Quality, Samples & Proofs
Make sure you are looking for a quality supplier, who uses quality materials – you should be able to request to samples of their work quite easily.
Find one who will set your mind at ease during the process. One who will provide you with a sample that helps you feel like they understand what you want, and one who always signs off the proofs to make sure everything is correct before they are printed.
Do you want your invites to be completely personalised, including having your guest names printed?
If its important to you, as it gives your invites the truly ‘finished’ look, put it on your list, sure to check if this is available as an option – and find out whether it costs any more money.
Talking of printing, are you looking for someone who prints everything in house, or has pre printed ‘fill the blank’ invites?
If they do the printing themselves you will find it to be a much more personalised service, it will give them the control they need over producing your invites and not having to rely on anyone else to get it right for you.
7. HOW much?
When it comes to requesting a quote for your wedding stationery, keep your budget in mind. Remember too, that the figures won’t just have been plucked out of the air, every wedding supplier spends time carefully calculating their quote based on your requirements.
Give serious consideration before responding, especially if they have already made it onto your shortlist of ‘must have’ suppliers. There are usually options to help you spread your payments too and if you are being quoted for all your stationery you may not need to pay for everything all at once anyway.
Just as with any other enquiry, receiving the quote does not guarantee availability if you haven’t paid any kind of deposit – always remember to check how long the quote is valid for as well.
8. Matching daytime and venue stationery
It’s a lovely idea to consider having the rest of your stationery on the day to coordinate with your invites, so remember to ask if this is available too. Not every design is always able to be used within a venue setting or on a seating plan so if this is important to you, think carefully.
If you are getting married in a church, you might want your Orders of Service to match the rest of your stationery, especially as this is often one element of your big day the guests might want to keep as a souvenir!
Also, just a cautionary tale from me, please wait until you have your RSVPs before you begin planning out your seating arrangements. It can be helpful to picture who will sit where when you are doing your invites, I know, but this can often feel like a waste of time when you find out family member Y won’t be coming anyway and family member Z can quite happily sit with your best mates girlfriend.
So just wait a while, if you can.
If you are ordering through a website, its quite likely that your order will be posted out, but if you are meeting with the supplier in order to build up a good working relationship, it is worth asking how you will receive your invites.
Do they deliver them to you, or will you need to collect them? Also, how do the invites come? Are they ready to send out or do you need to put the additional cards together with the pocketfolds?
It may sound like a minor detail but its good to know what to expect for your money.
I often get asked if I am the one who sends out the invites to the guests too. This is a premium service not currently available but its always worth checking with your own supplier if it isn’t clear who does what.
And last but definitely not least…
10. Wow factor!
So you’ve been looking at ideas, and sourced quotes and maybe even ordered a few samples.
But which one gives you that eek, it’s real kind of feeling?
Which one can you picture sending to your guests to really wow them and get them all excited about your special day?
Is there one that does that more than the others? Or did you only have one to begin with?
The feeling is so important, because you will remember that excitement in years to come and when that happens seeing your invites as you look back on your wedding day will give you goosebumps all over again.
I hope you have found this list helpful. I am only ever at the end of an email if you have more questions you need answering. Of course you could always book a tea room appointment for a more personal touch.
While you’re here, why not pop your details on the mailing list for more helpful hints & tips, and that all-important wedding stationery checklist! Just follow the link here. TTFN, Jacqui xx
This gorgeous, detailed and delicate design has been hiding from us!
I wanted to share with you that I have been a busy fairy recently – updating various bits of the website, so although the name of this design has been around a while, I feel silly to say the photos were somewhat hiding from the spotlight – because I felt I didn’t have any that showed it off properly!
An eye-catching, exquisite and delicate design – Captivate
I am making it my mission to change and make-over the images on the site, so you are able to see much more of the stunning detail my work is known for, so I thought I would start with this beauty (I hope you’ll agree this is a stunning design), so elegant and classy – and re introduce it to you.
I absolutely love the embossed, touchy-feely nature of the papers used
on designs like this one, there are several options to choose from and love hearts just say it all, don’t you think?
The crisp, white cardstock and papers seen here just add to the glamour and style of this gorgeous pocketfold invitation, which is a square one and created from subtly textured (always, there’s always something to feel in my work, no matt finish card to be found here!) cardstock also used throughout the inserts, so give a lovely crisp quality to the printing too.
For the happy couple who like the finer things in life
the lavish detail brought together in the careful creation is not for the faint-hearted.
Captivate Evening Invite
Also available in this collection you can get a full matching set of stationery, including Save the Date cards, matching Evening Invites as pictured, coordinating daytime stationery is also available with place name cards, table cards and a matching seating plan just to start you off.
Don’t hold back on these little additions and the attention to detail will shine through on your big day.
As always, any questions, please don’t hesitate to drop me a line,
The fun part of planning your wedding must surely be making it all about the two of you.
There are so many ways to put a personal ‘stamp’ on your special day and your guest tables is a fantastic place to start – after all they will be spending quite a while here after the ceremony!
Many couples just can’t decide what would ‘work’ as a name theme for their tables, and often end up taking the easy option of numbering them. But I think there are lots of fun ways to really make it your own, here are a few suggestions.
1. Names of places you have been together, that make special memories
Paris, London, New York… or town names like Nottingham, Loughborough- maybe they mean something to you. It could be a fun game for your guests to work out why they are special to you.
2. Favourite colours or shades of a colour
Lilac, Purple, Aubergine, Lavender, Orchid for example.
3. Precious gems
Diamond, Pearl, Ruby – This could also work to represent how many years you see together in the future, aim for Diamond, always!
4. Numbers, but not the traditional kind
I love the idea of a table lay out that uses numbers relative to the couple getting married and the guests can have fun working out what they mean. How many days you have been together, how many days between ‘going out’ and getting engaged, how many days you will spend on honeymoon, how many times you watched your favourite film… there are lots of fun ways to get this list together too.
5. Names of your favourite couples
They could be celebrities, or special members of your family like grandparents, great grandparents, couples in favourite films or plays.
6. Sweet treats
Name your tables after your favourite sweets. You could also incorporate this theme into your favours. Love Hearts, Dolly Mixtures, Liquorice Bootlaces.
7. Nature lover? how about favourite country walks you’ve done together
Tissington Trail, Aysgarth Falls.. or perhaps National Trust properties you like.
8. Planets in the solar system
I have done stationery going one step further incorporating constellation names!
9. Favourite films
Moulin Rouge is ours, it is so romantic and has some special memories for us too.
10. Something personal to you both
It could be quite random, what about places you have been to while dating, or maybe brands you both like to buy.
11. Cars you have owned together or between you over the years
Astra, Punto, Captur to name just a few of ours. I’m sure there are far more interesting but maybe your dream sports cars would be another idea.
12. Favourite animals
Think about what kind you like and if their pictures would look cute if used to really theme your stationery.
13. Family members
This can work for you if you want to remember lost loved ones, you could use their names for your tables. I have seen it done.
Names of pets you may have owned or favourite family pets.
If you are going for a glamorous theme how about Hollywood Movie Stars, or perhaps styles of shoe – Stiletto, Platform, Kitten Heel
16. Sci Fi theme
naming your tables after characters in Star Trek, or favourite sci fi films. Its a great way to get your other half involved if they are struggling to get excited with the wedding plans.
17. Favourite Books – characters and/or quotes
How about Mr Darcy, Elizabeth Bennet, Georgiana Darcy…. or Bridget Jones and Daniel Cleaver!
Again.. but what about in a foreign language to add romance to the theme… Un, Deux, Trois.
19. Bird watcher?
No problem, think of your favourite birds, or best places to go bird spotting.
20. Favourite chocolates
Now there’s a mouth watering theme with many favourites! My current favourite is Marvellous Creations!
And what a perfect ending to today’s list!
If you want to know more about planning the stationery for your Wedding Day then look no further!
I am here to guide you through the various items needed for your Wedding Stationery on the big day.
Welcome to the 2nd in my mini series.
In the 1st post, I talked about why it can make such a difference having all your stationery made to match throughout your wedding planning – it really can make a big difference you know.
Here is the first instalment which will help you understand how important your wedding stationery is in capturing your guests imagination on the big day.
So what are all the different elements of daytime stationery? (let’s call it that, as some of them wont be used anywhere near the table!)
Here is a breakdown of some of the first few things you might need – more to follow soon!
Sometimes, it’s not all that clear upon arrival at the venue where your guests are meant to be going, depending on the type of venue of course – so why not have a lovely personalised sign pointing them in the right direction? I have seen many different styles of these over the years and I can easily make something that co-ordinates with your other stationery – depending of course on the style of your venue. There may also already be something arranged by the venue if it is something they consider your guests to need a little assistance with for whatever reason, perhaps there are additional rooms at the venue and a little guidance is needed.
Order of the Day:
These might be found on an easel or similar as your guests enter the venue, laid out clearly for all to see, it guides your eager guests to know what to expect, and when – what time can they expect a welcome drink, or the speeches to start for example? When should they be poised with their cameras at the ready to photograph your first dance? All of this information can be incredibly useful for those guests who are keen to find their space at the wedding breakfast table (or perhaps have small people to keep amused for the duration). These look lovely if you have them done to coordinate with your seating plan at either side of the wedding breakfast room as guests enter – or perhaps outside of it so they can read it while they’re waiting. Its also a nice idea to have something on your tables using the gorgeous 3 sided cards I have available, to give your guests all the info they need as they are sitting down listening to the speeches.
Ohhh, now here’s one of ‘those’ subjects. (You know, the ones that are likely to keep you awake at night!)
Are Table and Seating plans the same thing? Yes, it is just a different name.
If you want to be clear where each of your guests are sitting, which table, who they are next to, I would (and I usually do) call it a seating plan. This can be one of the particularly stressful areas of wedding planning, as if you really want your guests to mingle, or perhaps know some of them would prefer to be on a quieter table, you will probably have spent hours trying to figure this out. Read here for a few ways you can keep this simple. As this is probably the case, you don’t want all that work to be wasted when your guests arrive at the venue and battle to sit with their best friend because otherwise they won’t know anyone!
These look really beautiful when professionally done – carefully created to match your theme, all the guest names carefully spell checked and printed underneath the appropriate table name or number. It all helps everything to flow so perfectly on your special day, because who wants the guests trying to find a quick 5 minutes to check with you who they’ve been sat next to?
It can also help immensely if your guests have carefully chosen what they would like to eat on the day, nothing worse than pickled people as they all try to remember what main course they wanted 3 months ago when the invite came through.
I have seen this done so often, please save yourself a little time by not thinking you need to know who is sitting where when you plan out your invitation list. There may well be a proportion of your guests that aren’t able to make it, and you will have spent hours poring over these ideas only to have to rearrange everything again. You don’t have to know everything from day one of your wedding planning, you really don’t!
Table Name or Number Cards
These are essential if you have already gone to the trouble of carefully seating your guests on the seating plan.
It will make it much easier for them to find their way to the corresponding table (these can be named or numbered, depending on what you have decided, but here are some helpful suggestions if you need them).
So imagine you have 6 tables and the top table – you might not think its necessary to point out which is the top table, and that’s absolutely fine, but if you did want everything to fully coordinate then its another way you can just perfectly finish it off. For the remaining guest tables you will have decided which one is number 1, and may have a list of between 7 and maybe up to 12 guests sat there, when they see they are named on table 1, a prominently placed card on the actual table will help them find their way quickly and easily.
This may seem obvious but you would be surprised how many times I have this conversation at wedding fayres so I thought it would be helpful to write a little more about what exactly they are. It’s also worth noting at this point that you have choices as to whether they are done on a freestanding card which can sit just nicely in among beautiful centrepieces you will have carefully thought out, or you may prefer to have a single sided one that sits in a little holder and raises it proudly above everything to help them stand out a bit more. It can depend a lot on what is going on with the rest of your table, you don’t want it looking too ‘busy’ either.
Gosh. I have surprised myself with how much there actually is to say on this subject – there are still lots more items to talk about so I will continue it in the next couple of posts rather than overwhelm you with all the information at once. Does that sound like a good plan?
You can always contact me using the pretty sparkly box above if you need me in the meantime.
I will leave you to think a little more about how this could work with your dream wedding table layout – I might even be able to put you in touch with someone who can help with the décor if that is still in the planning!
I do have a brand new freebie in the making right at this moment so by the time I have written the next post – you will be able to get your hands on it with any luck! But just for now, if you haven’t already got your hands on the fab FREE wedding stationery checklist, pop your details over to me by clicking on the pretty picture beneath, and I will be right in touch with it for you.
I look forward to hearing from you soon.
Super sparkly love,
During the makeover process, I found that I started to think more and more about the idea of offering packages of stationery through the website.
I never found they worked particularly well in the past, but I have changed a lot of things about my business since then – for the better – and now am much more focused on making things easier for you – my lovely couples.
It can get really overwhelming when we sit down to talk about your wedding stationery.
I often have many questions to ask and there are plenty that you won’t know the answers to. So once we have spent the time customising the numbers for your wedding invitations – as these can vary soooo widely, and then simply add a package on top for your daytime stationery, it seems like it might just work!
When we sit down to go over all the details at my lovely local tea room to talk about your wedding stationery
(ooohhh, it really is rather lovely in there!)
It’s quite possible at this point you haven’t thought right the way through to what is happening on your guest tables just yet.
But I can easily tell you what will work well based on the information you have given me for your invitations.
It can vary depending on whether or not you have chosen a set menu, maybe you are having a glorious buffet or perhaps you have decided to let your guests choose their own menus from a selection.
There are many ways we can make this work my lovely, so don’t fret.
What I’m hoping to do is make this whole process much easier for you by guiding you with the most obvious choices for essential daytime stationery, and then you can add any other items on as you need.*
As a rough guide, when you get married in the lovely venues I often do wedding stationery for – like The Nottinghamshire, Shottle Hall, Swancar Farm, The Old Vicarage Boutique to name but a few, you will be having a sit down meal of some sort, and for this a seating plan is often the best way to avoid chaos.
Once you have a seating plan in place, you will more than likely need table name or number cards to go with it (need some inspiration for ideas? look no further), pointing your guests in the right direction for their table, and if you have gone to all the trouble to decide who sits next to who, it makes perfect sense to have the matching place cards with their names on – these can be personalised further with their individual menu choices if you wish.
So by creating a nice neat little add-on package of these beautiful things, we can create a picture perfect scene just for you, to continue your gorgeous theme right the way through from your wedding invitations to the big day itself. Your guests will be truly delighted to find that you have gone to all the trouble of matching your stationery perfectly, and when you walk into the room after tying the knot, you will feel the sparkly warmth of knowing that it is exactly as you pictured it.
I’m too excited to show you all the designs available to create this perfect vision, so let’s take a look!
And in case you’re wondering how much this is all going to cost – here is all the information you need about prices and packages too!
Of course if you have any questions at all about this, I’d LOVE to hear from you – add your comments below or click on my pic to pop me an email. Either way I look forward to hearing from you very soon!
With love and sparkles,
*You can also pay for your stationery in instalments, to make it even easier!