Planning your invitations and stationery can feel like a daunting task.


There are so many things to remember.

First of all, I have a helpful, handy and COMPLETELY FREE checklist available that can help you with your planning – click below to find out more…

Free wedding stationery checklist
But while you’re getting that sorted, here is a list of essential must have information for your wedding invitations (and things you may not have considered).



Your names

These don’t have to be on the front of your invite, but (I can’t believe I’m owning up to this) when designing our Save the dates recently, for a silly second I genuinely expected everyone to know who they were from just by the information on them.

I almost forgot our own names!

How you choose to add your names is entirely up to you – you can just have your first names, you could use your full ‘Sunday’ names, or nicknames if that is what you prefer, but do make a decision you are both happy with (and decide which way round you want to use them, is it Jacqueline & Bruce or Bruce & Jacqueline?).

If you are sending more traditional styles, from your parents, check how they would like to be addressed too. This is less common these days but does still happen.



Your wedding date

Again the format of how you display this is personal choice but I do think it looks better if you have the number, then the month, then the year, as an example ours would be 21st November 2020.

It can be super useful to include which day of the week it is too, not essential but its surprising how often people assume it’s a Saturday when in fact it might not be.

Time of the wedding

Be clear between yourselves and the venue (or church/registry office) if your guests need to be seated on time.

Some ceremonies, particularly in registry offices, often have a timescale they need to keep to and whatever time you put can affect this – if you want your guests to arrive a little earlier (and indeed if this is possible) then put something like “1.45pm for the ceremony to begin promptly at 2pm”.

And don’t forget to check what time you can announce for evening festivities to begin as well.



Venue Name/s and details

It can look a little cluttered if you put too much info in one place, so you can always include this on an insert but do make sure to put the postcode of your venue/s and remember to include the reception venue if different.



Wedding Breakfast and Evening Reception

Are you having a separate Wedding Breakfast and Evening Reception or blending the whole day into one?

Be clear to advise the guests if there is anything they might need to be aware of, it isn’t always obvious and if children are invited they may need to make arrangements for this.



Guest names

Now, this is important to get right. Especially if you aren’t inviting a whole household.

Too many assumptions can be made if there is no way to add the names of your guests individually, and if children are not included, be clear to add this as an extra detail too.


RSVP date and address

You WILL need to confirm details with your venue by a certain date, to get everything in place.
Allow extra time before this date, for those who may be delayed in getting back to you for some reason, or perhaps don’t remember to RSVP at all. I usually aim for 8 weeks with my couples, this being for those places with a 4 week window confirming numbers before the wedding.
Often they opt for longer than that, which is absolutely fine and can mean less stress in the long run.
If requesting cards or slips to be posted back make sure they have your address to hand, an email address as well can be handy for anything that might need checking too. Better they have too much information than not enough.


Gift Info

This can be a little controversial – and it probably isn’t essential but it will make your life easier if you have something included with your invites that gives your guests some idea what they can treat you to – they will usually want to, so don’t worry that it looks a little bit rude. There are lots of ways you can advise them of this so take your time finding something that feels like ‘you’. Check out my online wording brochure for some ideas here.



Any other must have details

Perhaps your DJ takes requests beforehand, you can add info like this too, songs that will make them get up and dance. Maybe you are only inviting children if named on the invite. Perhaps you have an arrangement with the venue for reserved rooms and need to send a special code. Remember to include all of this here.


Whatever you do, don’t stress about any of this lovely, it’s easy when you know how. We are here to help and can easily help you figure all of this out, so just drop us a line if you need any help.

Much love,
Jacqui (and Bruce) xx